Edusign allows you to finely configure what your instructors can do in their personal space: from session management to how learners sign. Here is a simple and useful overview of the options available for administrators, with their concrete impact for instructors.
🔒 Authorizations: what your instructors can do
You can decide the level of autonomy given to instructors from the administration interface:
Option | Description | Recommended use case |
Add learners | Allows adding existing learners to a sheet | Save time during in-person training |
Create new learners and groups | The instructor can create a student profile from their interface | Practical if you have last-minute registrations |
Create and edit attendance sheets/sessions | Allows creating or modifying a sheet, but not in bulk | Ideal for occasional sessions or independent trainers |
Justify absences | Allows the instructor to provide a reason for absence | Useful for better quality or administrative follow-up |
✅ Activate only what is useful to limit errors.
📫 Automatic emails and reminders
Sending automatic emails makes life easier for instructors and reduces signature omissions.
Function | What it does | Recommended for… |
Signature email at the start of training | Sends a signature link to the instructor without needing to log in | External instructors or those uncomfortable with the tool |
Reminder before the session | Sends a reminder with a tutorial 15 minutes to 1 day before | Good for avoiding forgetfulness and reinforcing pedagogy |
Reminder if not signed | Sends a reminder 30 minutes after the start or end | Essential for ensuring timely signatures |
📧 Customize the timing according to your practices (short vs long training, in-person vs remote).
🪶 Signing methods available for instructors
Instructors can allow learners to sign via multiple methods. You can enable or disable each mode:
👨🎓 Learner side
Method | Description | For what use? |
Signature email | Sending an automatic or individual signature email | Short, remote training |
QR Code | Displayed on-screen, scanned from the learner app | Long or in-person training |
Shared code | URL with a PIN code displayed on-screen | Simple alternative to QR, even without an app |
🎯 Activate 1 to 2 methods max to prevent confusion.
🧑🏫 Instructor side
Method | Description | Advantage |
NFC | Contactless signature via NFC sign | Fast, smooth, and secure |
⚠️ Instructors can only sign via NFC, not by code or QR. Make sure to inform them if the room is not equipped, to plan an alternative.
Configure these options from your settings
You can manage everything from the Settings > Instructors tab. 😉 😉
🎓 Recommended configuration example
Situation | Suggestions |
Short training (1-5 days) | ✅ Signature email |
Long training (several weeks) | ✅ QR code |
Organization with external instructors | ✅ Automatic signature email |
For further assistance, visit our help center.
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