🎨 Customize your attendance sheet PDFs.
From the Attendance Sheets sub-tab, you can configure various details that will then appear on your final attendance sheets (once downloaded in PDF format).
Attention! : Customization of the sheets must be completed and saved before archiving the relevant sheets. Changes made after archiving will not appear on downloaded sheets. Plan ahead! 😉
You can choose to display by enabling the associated options:
Learner tags.
Instructor tags.
Note: the tag will only appear on session and group sheets, not on individual sheets.Learner's company.
Note: the company will appear only on session and individual sheets, not on group sheets.Total presence time for learners on individual and group attendance sheets.
Reason for absence if justified.
Duration of any delay.
Duration of any early departure.
Individual comment.
Timestamp to display the date and time of signature for the learner and the instructor.
💡 You can also customize the header and footer of the attendance sheets.
This option allows you to add information and images as desired.
The Preview button will give you an idea of the final result.
Note: Some information cannot be altered, like Edusign's colors.
🤖 Automate the processing of your sheets.
Some Options are customizable according to your needs.
Automatically archive fully signed sessions each night: every night, all sheets missing no signature (Present status only) are archived. There's no longer a need for manual action to archive these sheets!
Send a signature email in the evening to instructors who forgot to sign the attendance sheet: they will receive an automatic reminder if a sheet hasn't been signed during the day.
Archive sessions without signatures in automatic archiving after 365 days (this duration is customizable via chat request): all attendance sheets, signed or not, will be modified.
Send daily attendance sheets by email every night: they will be automatically sent to the address defined when this option is activated.
Attention! If you enable this option, your day's sessions will be automatically archived each night.
🎯 Examples of use cases
Here is how to use these settings to meet specific needs:
OPCO Attendance Control: Enable the display of Total Presence Time and Timestamp. This justifies precisely the time spent in training to financial backers with technical proof of the signature time.
Alternance Management: Enable the option Learner's company. When sending attendance sheets to company tutors, they immediately identify the link between the learner and their structure.
Zero administrative action: Combine Automatic archiving each night and Email send of sheets. Your files organize themselves, and your administrative service receives a daily summary without even opening the application.
To go further, visit our help center.
💬 If you can't find what you need, contact us via chat. 💬