Edusign offers a wide range of enrolment modes, enabling you to adapt the solution to your training context. While some are fairly "standard" and do not require any additional equipment, others require on-site installation of equipment and allow your learners to be autonomous in signing in.
Note : The NFC sign is very easy to install, as it requires no electrical or Internet connection.
1️⃣ The NFC sign: presentation.
With Edusign, you can now free your trainers from signing in. Your learners sign in securely and autonomously. Lecturers simply sign via a signature e-mail, transmitted manually or automatically (option in Settings > Lecturers) from the admin at the start of the course.
5 things you need to know about signs :
The NFC sign takes the form of a cardboard plate fitted with an NFC chip.
NFC is a technology embedded in most mobile phones.
No Internet connection is required.
The signs are connected to a classroom. The learner must be present to scan the sign to sign in for the associated lesson.
A QR code on the front of the sign enables learners whose phones are not NFC-enabled to sign in.
Note: the QR code is coupled with geolocation of the device to ensure that it is actually in the room. This geolocation is not permanent, and takes place ONLY when the signature is validated.
To equip yourself with these plates, please contact your sales representative or Edusign support via chat. Please note that this is a low-cost technology for OFs.
2️⃣ Configure NFC signs (room, address, distance & time slot).
When using Edusign with a connector (synchronization with your ERP), you must first create the rooms before associating them with your NFC sign.
To do this, go to your settings, then to Places and finally click on "Connected Objects".
Then click on "Add a Location" and add your room.
If you're using Edusign without a connector, to associate a room with your signs and configure the geolocation perimeter valid for flashing the QR code, go to Settings in the NFC section. The list of signs attached to your OF should then appear here.
To add or modify the name of the classroom, the address or the distance, you can then click on the little cog to access their settings.
Note: if you don't see the list of signs here, please contact support via chat.
In the same settings, you can also define a time slot during which you can sign via NFC.
Once you've opened this cogwheel, you'll have access to the various sign parameters, including the option we're interested in: "access time".
Using the settings in the screenshot below, your insert will be open for signing from 15 minutes before the session start time, and will close 15 minutes before the session end time.
It is also possible to add a condition, to open the folder only at the beginning and end of the course and close it for the duration of the course, or to open the folder only for the beginning of the course.
For example, in the screenshot below, for a course scheduled to start at 2 p.m., your students will be able to sign in between 1:45 and 2:15 p.m., after which the card will no longer allow your students to sign in.
4️⃣ How it works for learners.
NFC must of course be activated on the smartphone in question. If your phone doesn't support NFC, you can pay via the QR code on the sign (see below for instructions).
To sign by NFC card, simply :
Log on to the Edusign Learner smartphone application.
Select the current session on the home page.
Click on Contactless if the room is equipped (otherwise, the option will not appear).
A window opens to indicate that scanning is possible.
After passing the phone in front of the plate, the signature square will then appear on the screen to draw the signature and then validate it.
🎉 There you go ! 🎉
5️⃣ QR code sign-up procedure.
The NFC tag also includes a QR code for learners whose phones are not NFC-compatible. In the same way as the NFC chip, the QR code is linked to the room in which the course takes place.
All you need to do is :
Ensure that the device's location is activated.
Click on the relevant course.
Select Sign & Scan.
Sign in the window that opens.
Once signed, the camera will open to flash the QR code and confirm the signature.
A message indicating that the device is about to be geotagged will then appear.
🎊 The signature is confirmed! 🎊
5️⃣ How version 1 of NFC tags works
Note : Few customers use this version of the tags, so if you're one of them, this paragraph is for you.
To sign up via NFC tags, your learners must have an account enabling them to connect to their Edusign Apprenants application.
To begin with, our teams will help you set up your signs.
As they are linked to a classroom, they need to be associated in advance via your administrator space. It will then be possible to modify their assignment.
To associate/modify a placard to a room or check that everything is ok :
Go to Settings > Places sub-tab
Click on Connected objects.
If any signs are linked to your account, you'll see them appear here:
You can then :
View sign assignments.
Associate your signs with their room via Add a connected object.
Note: if it doesn't exist, you can add a location in the top right-hand corner. Please note that to associate signs with rooms, the place name must be written EXACTLY as it appears on the attendance sheet (spelling, no spaces at the beginning or end, etc.).
Once connected to your room, stuck to the wall (the placard is equipped with a sticky surface), given to the lecturer or simply placed on the desk, the placard can now be used by your learners to sign in via their smartphone!
Warning! This sign must not be stuck to a metal surface, as this could damage it.
See also :
To find out more, visit our help center.
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