When using a connector, a number of parameters can help you save even more time. Here, we list all the parameters that we recommend you activate or not. 😉
Note: Depending on the connector, information synchronization is only performed for several future training days (7 for Yparéo, 14 for Hyperplanning, daily for Aurion, etc.). The creation of these sessions on Edusign (Attendance sheets) will make the creation of profiles for instructors or learners linked to these courses on Edusign effective. Thus, these profiles/records may not be created in the first few weeks if no course is linked to these profiles.
For example, if the connection is established on September 1 and some learners/instructors start their training on November 1, then these learners/instructors will be created 14 days before the first training session, not at the first synchronization.
Parameters that can be activated by Edusign upon request. 📧
These parameters can be activated upon request, during setup or later via chat! 😉
Parameters ⚙️ | Usage tips 👌 |
Automatic sending of login details to instructors. | By enabling this parameter, newly created instructors during daily synchronizations will automatically receive their login credentials via email. It is recommended to activate this parameter. |
Automatic sending of login details to learners. | By enabling this parameter, newly created learners during daily synchronizations will automatically receive their login credentials via email. It is recommended to activate this parameter so that learners can use the Edusign mobile app. |
Automatic resending of absences to the connector. | By enabling this parameter, attendance data collected by Edusign will be sent back to the Connector. It is recommended to activate this parameter and conduct a test to validate proper function. |
Parameters that can be activated by our super-users. 🦸♂️
🔒 Automatic archiving of attendance sheets.
To facilitate the work of teaching teams, it is possible to set the number of days before an attendance sheet is automatically archived.
Remember that archiving is necessary for uploading attendance and absence statuses to the connector. This uploading will occur automatically, in the evening, during upward synchronization.
These parameters are accessible from your account in the menu Settings > Attendance sheets.
Parameters ⚙️ | Usage tips 👌 |
Number of days before automatic archiving. | During the initial weeks of use, it is recommended to allow one month before archiving (a duration that can be configured upon request) to properly manage the impact of archiving. This step helps in setting the best configuration to facilitate the work of the teams. |
Archive and automatically archive every night sessions that are fully signed. | By enabling this parameter, attendance sheets that are fully signed will archive automatically. It is recommended to activate this parameter. |
🤖 Automatic reminder settings for instructors. 👨🏫
Other parameters are available on Edusign to help educational teams save maximum time by avoiding the need to manually remind instructors who may have forgotten to sign.
These parameters are accessible from your account in the menu Settings > Instructors and Attendance sheets.
Parameters ⚙️ | Usage tips 👌 |
Sending an email 15 min before each session to the instructor. | By enabling this parameter, instructors will receive an email 15 minutes before each session. This email contains a quick connection link (no login credentials needed) and a tutorial video for getting started. The email is customizable. It is recommended to activate this parameter. |
Reminder for signing for instructors after a set time. | By enabling this parameter, Edusign will send an email after a configurable time to instructors who may have forgotten to sign their attendance sheet. It is recommended to activate this parameter. |
Send a signature email at the start of the session to each instructor. | By enabling this parameter, instructors will receive a signature email at the exact start time of each session. This link does not allow instructors to take roll call. It is not recommended to activate this parameter unless the training organization uses presence detection devices. |
Send a signature email in the evening to instructors. | By enabling this parameter, Edusign will send an email in the evening to instructors who may have forgotten to sign their attendance sheet. It is recommended to activate this parameter. |
🤖 Automatic reminder settings for learners. 👨🎓
Continuing with the objective of saving time for teaching teams, it is also possible to activate certain parameters to more easily collect learners' signatures.
These parameters are accessible from your account in the menu Settings > Learners.
Parameters ⚙️ | Usage tips 👌 |
Reminder for signing for learners after a set time. | By enabling this parameter, Edusign will send an email after a configurable time to learners who haven’t signed yet and have already received a first signature email. It is recommended to activate this parameter. |
Send a signature email automatically at the start of the session to each learner. | By enabling this parameter, learners will receive a signature email at the exact start time of each session. Be aware that absent learners will also receive an email allowing them to sign the attendance sheet when this parameter is activated. It is not recommended to activate this parameter. |
Allow requests for absence justification
| By enabling this parameter, learners will have the option to request absence justifications directly from their application (mobile and web). Once activated, you can then automate the automatic justification request and/or impose a time limit for submitting a request. It is recommended to activate this parameter if your learners use the Edusign application. |
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