On Edusign, you have the option to create sheets in the past to switch your paper attendance sheets to digital format. 😮
1️⃣ Create an attendance sheet for a past date.
In practice, you can create sessions in the past, as far back as you wish.
However, while it is possible to create individual sessions in the past, regardless of their date, multiple sessions more than 7 days old and bulk imports via Excel, regardless of their date, will not be possible without the help of an Edusign member.
To make these creations, you can simply follow the same steps as for creating individual sessions or multiple sessions by selecting the desired dates.
2️⃣ Add a scanned attendance sheet.
If you wish to associate paper sign-in sheets with an attendance sheet, you can do so on Edusign. This will allow you to digitize sessions dated before your registration on Edusign or to address the exceptional use of a paper sheet.
You can then securely store these sheets but also justify the presence of a learner to have the correct number of training hours tracked on the documents generated from Edusign.
To do so, once your session is created, click on it from the Attendance Sheets tab and then on the Add a Scanned Attendance Sheet icon at the top right.
A window will then appear allowing you to select the scanned sheet concerned on your device.
Once selected, you can then check the names of the attendees present at the session with the Checkbox ✅.
Once validated, the sheet will automatically lock and the attendance and absence statuses will be recorded.
Note: In case of auditing, this type of attendance sheet will be perfectly suitable.
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