Note: on Edusign, the connection with ZOOM is still in BETA. To allow you to test the tool, the connection works even during your trial period. To allow you to test the tool, the connection works even during your trial period. 😍
In this article you will find:
1️⃣ Connect Zoom to Edusign: why?
2️⃣ Sync your tools and Edusign.
✏️ Written Guide ✏️
1️⃣ Connect Zoom to Edusign: why?
Once the connection between Zoom and Edusign is established, you will then be able to create and send session links for your video conferencing tools automatically. 👌
The login information is updated in real-time on Edusign for administrators and instructors. 😎
You can also register attendance in the video conferencing tool for the ongoing session while collecting signatures on Edusign attendance sheets for hybrid meetings (in-person and remotely via Zoom).
Caution! The synchronization option between these tools and Edusign requires access to a Zoom account on a subscription plan that allows automatic sending of connection links. This option is generally available on paid plans for your video conferencing tools, starting from the basic price tier.
2️⃣ Sync your tools with Edusign.
To sync ZOOM with Edusign, we invite you to contact the Eduteam via the chat located at the bottom right of your space.
From the Admin Account, go to the Settings tab next to your name.
Then click on the Connectors sub-tab.
On the ZOOM label, click on Connect.
A connection authorization page between Edusign and Zoom opens. Click on Authorize to validate the connection between Zoom and Edusign.
This will allow your Edusign account to sync the information from your Zoom account with Edusign and for Edusign to create invitations and video conferences automatically.
Once connected, a confirmation window should appear.
The participants associated with your training organization on Edusign who have a Zoom account linked to your Zoom organization will have their account automatically synchronized.
Caution! A participant without a paid account linked to your organization on Zoom will not be able to synchronize their account.
To ensure learners have access to the session, be sure to disable this option in your Zoom settings unless you have created all participants in Zoom beforehand.
3️⃣ Creating an attendance sheet/session with Zoom.
Go to the Attendance Sheets tab on Edusign and choose to add a sheet on Edusign.
In the sheet creation tool, if the selected participant has a Zoom account connected to Edusign, a Checkbox✅ for creating a Zoom session and automatically sending invitations will be visible.
The Zoom session will only be created 24 hours before the start of the class.
Caution! Emails inviting to the Zoom session are sent automatically at 7 am on the training session day. Any session created after 7 am on the training day will be unable to include a Zoom link from Edusign.
4️⃣ Viewing the link on the attendance sheet.
The Zoom session link is also visible starting at 7 am on the training day from the attendance sheet page. 🤗
4️⃣bis Access the Zoom link from the platform for participants.
The connection information for the Zoom session is also available from the Participants platform. This allows the participant to share the information with their learners if needed.
Zoom connection details will be displayed via a Zoom icon next to each learner's name.
🗑️Remove Zoom connection
⚠️ By removing the Zoom integration, you will no longer be able to automatically create Zoom sessions when creating your attendance sheets.
Sheets created before the integration removal will retain links with your Zoom sessions.
To remove the integration:
Go to the Zoom Marketplace at https://marketplace.zoom.us/ with your account used for the Edusign connection.
Click on "Manage" or search for the "Edusign" app
Click on the "Edusign" app
Click on "Remove" to confirm the removal of the Edusign app
To go further, visit our help center.
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