💡 Prerequisite: from the main menu of your Administrator space, click on the main Statistics tab. Once on this page, you access the navigation bar with the sub-tabs: Overview, Attendance Sheets, Trainings, Professors, Groups, Students and BPF.
1. 🎯 Filter your global data
To refine your analyses and target a specific scope, use the dynamic filters located at the top of the screen. Any modification applied here will update all tabs:
Date: previous 30 days (adjustable time filter to select the period of your choice).
Group name: (filter by class, cohort, or promotion).
Student Name / Student Email / Student ID: (isolate a specific student).
Professor Name / Professor Email: (analyze the activity of a professor).
Training name / Training ID: (quantify the data of a training module).
Classroom: (track the occupancy of a physical room).
Attendance Sheet Name: (search for a specific attendance sheet by its name).
💼 Use case: Isolate the complete activity of a group of work-study students over a given billing month to send a precise attendance report to their partner company or the funding OPCO.
2. 🏠 The "Overview" tab
The Overview tab gathers your global Key Performance Indicators (KPIs) as well as the visual distribution of your attendance data in the form of time charts.
A few figures (Attendance Overview (Selected Period) Panel)
This first block provides a macroscopic assessment of the organization's attendance over the period:
Global Attendance Rate: the average attendance rate of your entire institution.
Total Attendance Sheets: the total volume of generated attendance sheets.
Total Presences: the exact count of signatures marked as present.
Total Absences: the global number of observed absences.
Unjustified absences: the volume of absences that have not received any justification.
Justified Absences: the number of absences regularized by your teams.
Total Presence Duration (Hours): the translation of presences into a cumulative number of hours.
Total Absence Duration (Hours): the total hourly volume lost due to absenteeism.
Trends Panel
Located just below, this section measures behavioral and disciplinary anomalies:
Total Late Arrivals Hours: the cumulative hours of all lateness.
Total Late Arrivals: the total number of recorded lateness occurrences.
Total Exclusions: the count of students who have been excluded from a class.
Total Early Departures: the number of early departures entered into the system.
Trend and Distribution Charts
Presence vs Absence: a pie chart showing the percentage breakdown between global presence and absence.
Justified vs Unjustified Absences: a doughnut chart isolating the share of justified absences compared to unjustified absences.
Signature Type Repartition: a diagram designed to map the most used signature methods (QR Code, email signature, application, etc.).
Monthly Attendance Summary: a clustered column chart comparing the monthly attendance rate (Attendance Rate %) and the number of attendance sheets (Attendance Sheets).
Weekly Attendance Rate Trend: a line chart measuring the weekly evolution of your attendance rate.
Weekly Absence Breakdown: a linear analysis distinguishing over the weeks the volume of unjustified absences (Unjustified) from justified ones (Justified).
Daily Presence vs Absence Duration: a daily bar chart comparing absence hours (Absence (hrs)) and presence hours (Presence (hrs)).
Weekly Presence vs Absence: an area chart superimposing the volumes of presence (Present) and absence (Absent) from one week to the next.
Weekly Absence Duration Trend: a weekly evolution measuring the impact of lateness and absence hours (Unjustified Hours VS Justified Hours).
Signature Method Trends: an upcoming evolution chart dedicated to the behavioral tracking of your validation methods.
Daily Evolution: groups two day-to-day tracking charts: Daily Attendance Rate Evolution and Daily Absence Count Evolution.
💼 Use case: Create a monthly activity report for management or prepare a renewal audit for the Qualiopi certification (indicators related to tracking and remedying absenteeism).
3. 📝 The "Attendance Sheets" tab
This tab focuses on the logistical organization of your classes and the statistical performance specific to your attendance sheets.
A few figures (Attendance Sheet Overview (Selected Period) Panel)
Total Attendance Sheets: global number of sheets created over the period.
Average Attendance Rate: the average attendance rate calculated per sheet.
Average Students per Attendance Sheet: the average size of your groups per attendance sheet.
Attendance Sheets Without Attendance: an alert counting the number of attendance sheets generated without any students attached to them.
Active Classrooms: number of distinct physical classrooms configured and used.
Attendance Sheets with Full Attendance: the volume of classes that achieved a perfect 100% attendance rate.
Attendance Sheets with Low Attendance: the number of critical attendance sheets showing high absenteeism.
Detailed Tables
Attendance Sheet Attendance Table: the grand chronological register of your classes.
Exact columns: Date, Sheet, Professors, Classroom, Students, Present, Absent, Attendance %, Unjustified %.
💡 Navigation tip: if you have a large volume of classes, use the horizontal scrollbar located at the bottom of the table. The global number of attendance sheets found (e.g., 50 rows) is displayed at the bottom right.
Attendance Sheet Analysis Charts
Attendance Sheet Attendance Rate Distribution: a histogram breaking down your class attendance sheets according to their completion rate (0% (No attendance), 1-49%, etc.).
Monthly Attendance Sheet Volume: a monthly chart measuring the volume of activity via the number of classes (attendance sheets) and the average number of students (Avg Students).
Classroom Analysis: groups the rankings for Most Used Classrooms (busiest classrooms by class volume) and Attendance Rate by Classroom (average attendance rate measured within each physical room).
Professor Activity & Schedule: includes the Most Active Professors (by Attendance Sheets) chart (professors who opened the most sheets) and Attendance Sheet Start Time Distribution (the most frequent class start time slots).
Student Attendance Summary: an upcoming overview chart summarizing attendance rates per student at the attendance sheet level.
Day Analysis: a detailed temporal analysis grouping Attendance by Day of Week (the days of the week showing the best average attendance rate) and Attendance Sheets per Day (the workload calendar of your attendance sheets).
Attendance Sheets Without Student Data: cross-charts (Weekly Attendance Rate and Weekly Attendance Sheets and Rate) to measure the impact of empty attendance sheets on overall attendance.
Attendance Sheets Without Attendance - Details & Professors Linked to Attendance Sheets Without Attendance: alert spaces naming the attendance sheets that recorded no signature tracking as well as the associated professors.
💼 Use case: Instantly identify forgotten sheet generations or missing signatures from a professor at the end of the day in order to regularize the situation before administrative closure.
4. 📚 The "Trainings" tab
This space gathers and consolidates your attendance performances by training programs.
A few figures (Training Overview (Active in Period) Panel)
Active Trainings: total number of different training programs executed over the period.
Average Training Attendance: the average attendance rate observed across your training programs.
Students in Active Trainings: the number of unique students enrolled in active training programs.
Average Justified Rate / Average Unjustified Rate: average rates of justified and unjustified absences across your training programs.
Average Delays per Training: the average number of lateness occurrences observed per training program.
Average Exclusions per Training: the average rate of class exclusions applied per training program.
Detailed Tables
Training Details Table: summary of attendance by training program.
Exact columns: Training, Start, End, Students, Present, Absent, Unjustified, Attendance %.
Student-Training Attendance: an individual cross-table measuring the attendance of each student within their training program.
Exact columns: Training, Student, Email, Attendance %, Unjustified %, Attendance Sheets, Absences.
Training Analysis Charts
Training Ranking: groups the Top Training Attendance Ranking (training programs showing the best attendance) and the Lowest Attendance Trainings space (paths requiring review or educational remediation).
Lateness, Exclusions & Early Departures: a block of 3 targeted charts: Training Late Arrivals Ranking (training programs suffering the most lateness), Exclusions by Training (the volume of exclusions per path), and Early Departures by Training (student departures before the official end of classes).
💼 Use case: Analyze the attendance rate of a new training curriculum to evaluate student interest and engagement with the proposed educational program.
5. 👨🏫 The "Professors" tab
This tab is dedicated to tracking the volume of class hours and the punctuality of your professors.
A few figures (Professor Overview (Active in Period) Panel)
Professor Average Attendance Rate: average student attendance rate during classes led by your professors.
Professor Total Attendance Sheets: the cumulative volume of sheets managed by your professors.
Professor Total Absences: the number of absences observed under the responsibility of the professors.
Professor Absence Hours: the translation into hours of student absences during these attendance sheets.
Professor Total Presence (Hours): the cumulative class hours actually delivered by your professors.
Professor Presence Count: total number of students validated as present during these hours.
Detailed Tables
Professor by Training Table: breakdown of your professors' activity by training branch.
Exact columns: Teacher, Training, Attendance Sheets, Rate %, Absences, Presence (hrs).
Professor by Attendance Sheet Table: exhaustive list of attendance sheets assigned to professors.
Exact columns: Teacher, Training, Sheet, Start, End, Rate %, Presences, Absences.
Professor Attendance Sheet Attendance Detail: summary table of attendance performance per professor.
Exact columns: Professor, Attendance Sheets, Attendance Rate %, Present, Absent, Presence Hours, Absence Hours.
💡 Visual tip: in this last table, the Attendance Rate % column automatically applies a red color code to instantly identify professors facing critical absenteeism during their classes.
Professor Tracking Charts
Professor Attendance Trend: includes Weekly Professor Attendance Rate (evolution curve of the attendance rate in professors' classes) and Weekly Professor Attendance (Area) (area chart of weekly attendance).
Professor Hours by Month: total monthly hourly volume delivered per professor.
Lateness & Early Departures by Professor: an upcoming space grouping 3 punctuality indicators: Late Arrivals by Professor (student lateness sorted by professor), Early Departures by Professor, and the global summary Professor Delay & Departure Summary.
Weekly Late Arrivals Trend: an upcoming weekly evolution curve measuring lateness.
Professor Trends (Duration & Attendance Sheets): a comparative analysis including the volume of weekly sheets (Weekly Professor Attendance Sheets Count) and variations in the number of absences (Weekly Professor Absences).
Weekly Professor Absence Duration & Weekly Professor Presence Duration: tracking curves of the evolution of absence and presence hour volumes over the weeks.
Weekly Analysis: a general analysis including the number of weekly sheets (Attendance Sheets Per Week) and attendance rates by day of the week (Attendance by Day of Week).
💼 Use case: Calculate and verify in a few clicks the precise number of hours delivered by an independent or contract professor at the end of the month to validate their invoice or prepare their paycheck.
6. 👥 The "Groups" tab
This tab consolidates and compares collective attendance at the scale of your classes, sections, cohorts, or student promotions.
A few figures (Group Overview (Active in Period) Panel)
Average Group Attendance Rate: average attendance rate calculated at the group level.
Active Groups: the exact number of promotions that have attended at least one hour of class.
Average Unjustified Rate: the average share of unregularized absences within your groups.
Detailed Tables
Group Detail Table: general performance table of the promotions.
Exact columns: Group, Attendance Sheets, Students, Total Planned Hours, Presence Hours, Attendance %, Absence %, Unjust. %, Absences, Delay (min).
Group Attendance Detail: a targeted focus on the detailed typology of absences by cohort.
Exact columns: Group, Attendance Rate %, Unjustified Absence Hours, Unjustified Absence Count, Justified Absence Hours, Justified Absence Count.
Student Hours Detail - Groups: a complete nominal register of the attendance of all students attached to their respective groups.
Exact columns: Group, Group IDs, Group ID Count, Student, Student ID, Email, First Date, Last Date, Days With Data, Attendance Sheets, Presence Hours, Absence Hours, Scheduled Hours, Hours Attendance %, Avg Attendance %, Avg Unjustified %, Presences, Absences, Justified Absences, Unjustified absences, Justified Absence Hours, Unjustified Absence Hours, Exclusions, Delay Hours.
Group Analysis Charts
Group Attendance Ranking: a horizontal ranking prioritizing your groups from best to worst attendance rate.
Group Trends: includes Monthly Group Attendance Trend (long-term evolution of the average attendance rate of the groups).
Absence Breakdown by Group: includes Monthly Absence Breakdown (nature of absences per month distinguishing Unjustified and Justified) and Monthly Attendance Sheets and Active Groups (putting the number of sheets into perspective with the number of active groups).
Delay Analysis: analytical spaces dedicated to the punctuality of promotions: Group Delay Ranking (ranking of groups accumulating the most lateness) and Weekly Group Delay Trend (evolution of the volume of lateness hours per week).
Attendance Rate Evolution: includes the linear chart Group Attendance Rate Evolution to track the behavioral curve of your promotions.
💼 Use case: For a CFA or higher education school director, identify a collective drop in attendance on a specific promotion in order to organize a realignment meeting with the class representatives or the Student Life Manager.
7. 🧑🎓 The "Students" tab & The "Action Advised" tool
The Students tab offers surgical individual tracking of each student and integrates a unique decision-support algorithm to automate your follow-up and remediation processes.
A few figures (Student Overview (Active in Period) Panel)
Average Student Attendance: a student's average individual attendance rate.
Active Students: the total number of unique students tracked by your organization.
At-Risk Students (< 70 %): an alert counting students whose attendance rate has dropped below the critical 70% mark.
Total Attendance Sheets: the total volume of classes associated with your profile records.
Total Presence Hours: the cumulative actual presence hours completed by the students.
Unjustified absences / Unjustified Absence Hours: numerical and hourly volume of unjustified absences.
The predictive module: Action Advised Panel
🔬 Understanding the "Risk Priority Score" formula:
The system automatically calculates an urgency score to rank and prioritize your administrative follow-up or educational support actions according to the following rule: Attendance gap below 70% x2 + unjustified absences x5 + class exclusions x12 + minutes of lateness / 30 + hours of unjustified absence x2. The higher the score obtained, the more the student requires immediate intervention from your teams.
Students Needing Follow-up: an ordered list of your priority students requiring a meeting or a realignment.
Exact columns: Student, Email, Attendance Rate %, Attendance Sheets, Absences, Unjustified absences.
Students With Negative Trend: instantly identifies students in a dropout phase (sharp drop in attendance compared to their recent history).
Exact columns: Student, Email, Current Attendance Rate %, Previous Attendance Rate %, Trend Delta Points, Current Absences.
Groups Needing Follow-up: identifies entire classes whose overall attendance dynamic is collapsing.
Exact columns: Group, Students, Attendance Sheets, Attendance Rate %, Previous Attendance Rate %, Trend Delta Points, Unjustified Absences.
Absenteeism Tables and Nominal Lists
At-Risk Students Table: a complete focus on students settled into chronic absenteeism.
Exact columns: Student, Email, Attendance Rate %, Total Absences, Unjustified, Exclusions, Attendance Sheets.
All Students Table: an exhaustive database of all your enrolled students.
Exact columns: Student, Email, Attendance Rate %, Absence Rate %, Justified Absence %, Unjustified Absence %.
Charts and Tracking of Student Behavior
Student Rate Distribution: a bar chart positioning the volume of students according to their attendance level (e.g., Below 50%).
Student Absence Breakdown: a doughnut analysis of the share of unjustified absences (Unjustified) at the individual level.
Absence Trends: includes the indicators Weekly Student Absences (weekly volume of absences), the tracking gauge of your internal objectives Attendance Progress Toward 80% (indicating Goal 80), and the area chart Weekly Absence Trend (Stacked).
Late Arrivals & Early Departures: a punctuality diagnostic section grouping Late Arrivals Per Week, Early Departures Per Week, and the nominal ranking Top Late Students.
Lateness & Delays (Selected Period): a lateness dashboard including the indicators Total Delay Hours, Students with Delays, the Top Students by Delay chart, and the Weekly Delay Trend evolution curve.
Student Trends (Duration & Attendance Sheets): cross-charts measuring the volume of presence hours (Weekly Student Presence Duration), the number of signed sheets (Weekly Student Attendance Sheets Count), the duration of absences (Weekly Student Absence Duration), and the evolution of disciplinary measures (Weekly Student Exclusions).
Student Exclusions Detail: an analysis zone dedicated to exclusions including the global counter Total Student Exclusions and the ranking Top Students by Exclusions.
💼 Use case: Actively fight against school dropout by spotting students in a declining attendance phase using the Students With Negative Trend tool to conduct an early support action.
8. 💶 The "BPF" tab (Pedagogical and Financial Report)
The BPF tab provides all the educational and hourly volume data required to calmly complete your mandatory annual declaration.
📝 Regulatory reminder: To accurately fill out your BPF declaration (CERFA 10443), make sure to configure the global date filter at the top of the page to Previous 12 months in order to cover your entire accounting year. As a reminder, your declaration must be completed and submitted on the Mon Activité Formation portal strictly before May 31st.
A few figures (BPF fiscal year indicators)
Active Professors: the number of professors who delivered hours during the fiscal year.
Active Students: the number of trainees or unique students trained.
Active Groups: the volume of classes or promotions managed.
Active Trainings: the number of distinct training actions conducted.
Total Hours & Rate Panel
These indicators save you from any complex manual reprocessing:
Total Training Hours: the global volume of training hours of the organization (sum of presence and absence hours of all trainees).
Total Absence Hours: the exact cumulative absence hours observed over the year.
Attendance Rate: the regulatory attendance rate retained for the fiscal year.
Hours Panel (Regulatory detail of hours)
Student Presence Hours: the total volume of actual presence hours completed by your trainees (essential data to justify your funding).
Professor Presence Hours: the volume of presence hours of the professors facing the trainees.
Total Planned Hours: the total volume of hours initially scheduled on the calendar.
Students with Presence: the exact number of trainees who validated at least one hour of actual presence.
Regulatory Reconciliation and Export Tables
BPF Hours Reconciliation: the essential consistency check table for the administration.
Exact columns: Scope, Students, Attendance Sheets, Presence Hours, Justified Absence Hours, Unjustified Absence Hours, Other Absence Hours, Total Absence Hours, Accounted Hours, Attendance Rate %, Justified Absence Share %.
BPF Export Detail: the raw nominal audit base necessary for verifying your line-by-line calculations.
Exact columns: Student, Email, Student ID, Groups, Justified Absence Hours, Unjustified Absence Hours, Other Absence Hours, Total Absence Hours, Accounted Hours, Attendance Rate %.
BPF Students With Planned Hours And Zero Presence: instantly isolates at-risk regulatory files (trainees enrolled on attendance sheets having completed zero presence hours).
Exact columns: Student, Email, Student ID, Groups, Attendance Sheets, Absence Hours, Justified Absence Hours, Unjustified Absence Hours, Accounted Hours, Exclusions.
Student Hours Detail / Professor Hours Detail: a simplified summary of the volume of hours per student and per professor, respectively.
Monthly Hours Breakdown: a stacked column chart displaying the monthly distribution of your training hours between presence hours (Presence Hours) and absence hours (Absence Hours).
Training Hours Summary (for Cadre F-3 / F-4): a summary broken down by specialty or training to directly fill in the boxes relating to the typology of your training programs.
Exact columns: Training, Enrolled Students, Presence Hours, Absence Hours, Total Hours, Rate %.
Group Hours Summary (for Cadre F-3 / F-4): regulatory structuring equivalent to the format of your official declaration, organized by promotions.
Exact columns: Group, Enrolled Students, Presence Hours, Absence Hours, Total Hours, Rate %.
💼 Use case: Fill out your annual BPF declaration in less than 15 minutes without any complex Excel macros or formulas. This module eliminates the risk of errors and hourly discrepancies in the event of an audit by the DREETS services.
💡 To go further:
The analysis of your statistics doesn't stop there! For even finer management, do not hesitate to combine your global filters (e.g., isolate a professor within a specific training program). You will thus be able to track the behavioral evolution of your students over the quarters and anticipate the logistical organization needs of your future class sessions!
To go further, visit our help center.
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