No more double entry! Your training data is automatically synchronized between ADESOFT and Edusign. 🥰
When using a connection between an ERP and Edusign, it is not recommended to create or modify elements directly on Edusign during an ERP connection as it may result in data deletion or duplication.
Synchronization from ADESOFT to Edusign
The integration allows Edusign to retrieve training-related data from ADESOFT.
This information allows for generating an attendance sheet on Edusign.
You (or your instructors) can then have the learners sign the attendance sheet.
The sheet is ready and signed!
The connector synchronizes twice a day
Between 11:00 AM and 1:00 PM - Paris Time
Between 6:00 PM and 9:00 PM - Paris Time
During synchronization, the information is retrieved from ADESOFT to Edusign.
Following 7 calendar days are retrieved from ADESOFT
A course present on ADESOFT more than 7 days in the future will not yet be visible on Edusign. You will have to wait.
Past or same-day created courses will not, meanwhile, be synchronized.
Steps to follow to install the Edusign-ADESOFT integration
To install the integration between Edusign and ADESOFT, you must provide the following information to your Edusign contact:
API connection information:
Provided by you to your Edusign contact
URL (mandatory)
API access URL:
https://edt.univ-some-demo.fr/jsp/webapi
Username (mandatory)
API access username:
some_username
Password (mandatory)
API access password:
xxxxxxxxxxxxx
Project Identifier (mandatory)
Project identifier containing the data to synchronize for the period, which may change annually:
xx
Available options
Filter by groups - groupsCodes (optional)
Allows filtering of the returned attendance sheets based on the associated group codes, which can be a list of group codes.
Category of learners - studentCategory (optional)
Allows the return of learners via the category specified in the parameter, for example:
category8
Automated identifier sending to instructors (optional)
Automatic sending of identifiers to instructors when they are added on Edusign during the daily synchronization.
Automated identifier sending to learners (optional)
Automatic sending of identifiers to learners when they are added on Edusign during the daily synchronization.
Your connector is already in place, and you want to activate a feature?
The support team is here to help you 😉
Downstream information to Edusign
📖 Attendance sheets
When you create or modify events on ADESOFT, all associated information is transferred to Edusign as attendance sheets.
This information transfer only occurs at synchronization time to automatically create or modify attendance sheets by displaying:
Their name.
Their date.
Start and end time.
Training room.
The instructor(s).
The learner(s) if they exist on ADESOFT.
Note: Profiles of learners and instructors are created on Edusign only when an attendance sheet is associated with them.
Don't worry if you don't see them yet, they will appear as soon as a training session is scheduled for the week.
💔 Why are my attendance sheets not appearing on Edusign?
Don't panic! There may be several reasons:
The attendance sheet has been created on the same day or concerns a past session (Edusign only synchronizes those for the next 7 days).
The attendance sheet does not have an instructor or the instructor is not valid (name, surname, and email are required)
The professor's email is duplicated on ADESOFT, preventing the sheet's synchronization to avoid duplicates.
If despite these verifications, the sheet still does not appear, the support team is here to help you 😉
💡 A list of events and errors from the connector synchronization is available to help you in the account settings under the "Connectors" tab (under "More info")
You can also access it directly via the following link
👨🎓 The learners (if they are present on ADESOFT)
Once synchronization is completed, the learner with a scheduled course on Edusign within the next 7 days will be automatically created.
You will then find all learner profiles/sheets from the Learners menu, which will display:
Their name (mandatory).
Their first name (mandatory).
Their email (optional).
👨🏫 The instructors
In the same way as learners, once synchronization is completed, the instructor with a scheduled course on Edusign within the next 7 days will be automatically created.
You will then find all instructor profiles/sheets from the Instructors menu, which will display:
Their name (mandatory).
Their first name (mandatory).
Their email (mandatory).
👥 The groups
Once synchronization is completed, the groups will be automatically created.
You will then find all groups and their hierarchy in the Groups menu, which will display:
Their name (mandatory)
Attached learners (optional)
FAQ on downstream synchronization
If you still have questions about downstream synchronization, a FAQ written by us can provide you with more answers. 😉 😉
⏱️ Maximize your time with your account settings. ⏱️
To go further, visit our help center.
💬 If you can't find what you're looking for, contact us via chat. 💬