No more double entry! Your training data is automatically synchronized between Aimaira and Edusign. 🥰

It is advised not to create or modify items directly on Edusign when using an ERP connection as it may lead to data deletion or duplication.

Synchronization from Aimaira to Edusign

The integration enables Edusign to retrieve training-related data from Aimaira. This information allows generating an attendance sheet on Edusign, which you (or your facilitators) can use to collect signatures from learners. Once the sheet is ready, it can be signed!

Once completed, attendance and absence information is optionally sent back to Aimaira.

Synchronization Frequency

The connector synchronizes twice a day:

Between 11:00 AM and 2:00 PM - Paris Time
Between 6:00 PM and 9:00 PM - Paris Time

During each synchronization, information is retrieved from Aimaira to Edusign and attendance/absences are sent to Aimaira from Edusign.

The next 14 calendar days are retrieved from Aimaira

A course present on Aimaira more than 14 days in the future will not yet be visible on Edusign. You will need to wait.
Courses in the past or created on the same day will not be synchronized.

Installation

To install the integration between Edusign and Aimaira, you must provide the following information to your Edusign contact.

API connection information

🚀 Access to the Aimaira API:

To connect Edusign to your Aimaira account, contact your Aimaira contact person to request API access.
Once the request has been made, a URL, username, and password will be provided to you.

Provided by you to your Edusign contact

URL (required)
- API Access URL: https://votreorganisme.aimaira.net/graphv1
Username (required)
- API access username: VOTREORGANISME\\api@aimaira.fr
Password (required)
- API access password: xxxxxxxxxxxxx

Available Options

Please indicate the desired options to your Edusign contact.

Automatic sending of identifiers to the facilitators and learners when they are added to Edusign
Sending back learner attendance to Aimaira

Other available options:

Structures (optional)
- Allows filtering sessions to be synced by school ID (called "Brand"): 2345, 98900, 20392,...
Import of common events - importEvenementsCommuns (optional)
- Allows activation of importing common events from Aimaira to Edusign (conferences, common workshops, etc.).
Default instructor for common events - defaultProfsForEvenementsCommun (optional)
- If the import of common events is enabled, a default instructor, already existing on Edusign, must be specified.
  Each attendance sheet requires a facilitator, even fictitious, to be created on Edusign and common events generally do not have an associated instructor.
  Once configured, send the professor's identifier to your Edusign contact. Example: cw7g4e59ocb6mvni.
Tutors - importStudentTutors (optional)
- Allows the synchronization of tutors from agreements linked to learners
- ⚠️ The agreement must be in "completed" status for the tutor to be imported to Edusign
Course status management - planifRealise (optional but strongly advised)
- Allows automatic change of a schedule's status to "Completed" during the update of attendance. Required for the effective synchronization of absences in Aimaira.
Exclusion management - studentExclusion (optional)
- Allows synchronization of course exclusions to Aimaira during the rise of attendance.
Delay management - studentDelay (optional)
- Allows synchronization of delays to Aimaira during the rise of attendance.
Early departure management - studentEarlyDeparture (optional)
- Allows synchronization of early departures to Aimaira during the rise of attendance.

💡 Your connector is already installed and you want an option to be activated?

Downward Information to Edusign

📖 The attendance sheets

When you create or modify sessions/courses on Aimaira, the associated information is sent to Edusign as attendance sheets. This operation is automatic during synchronization.

Information displayed in attendance sheets:

Their name.
Their date.
The start and end time.
The training room.
The facilitator(s).
The learner(s).

Note: an individual (learner or facilitator) will be created on Edusign only when attendance sheets associated with them exist.

💔 My attendance sheets aren't coming down to Edusign. Why?

Don't worry! There could be several reasons:

The attendance sheet was created the same day or relates to a session in the past (Edusign only synchronizes attendance sheets from the next 14 days)
The attendance sheet is not planned on the correct structure
The attendance sheet does not have a facilitator or the facilitator is not valid (they must have a valid first name, last name, and email address)
The attendance sheet does not have at least one valid learner (they must have a valid first name, last name, and email address)

If after these checks the sheet still doesn't come down, contact us via the chat.

💡 A list of events and errors from the connector synchronization is available to assist you within account settings under the "Connectors" tab (under "More info")

You can also access it directly via this link.

👨‍🎓 Learners.

Once synchronization is complete, learners with scheduled courses on Edusign for the next 14 days will be created automatically. You'll then find all your learners' profiles/records in the Learners menu that will display:

Their name (mandatory).
Their first name (mandatory).
Their email (mandatory).

👨‍🏫 Facilitators.

Just like for learners, once synchronization is complete, facilitators with scheduled courses on Edusign for the next 14 days will be created automatically. You'll then find all your facilitators' profiles/records in the Facilitators menu that will display: